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Privacy Policy

Last Updated: August 18, 2024

This privacy notice for www.taxedincyprus.com (doing business as TaxedInCyprus) ("we", "us", or "our") describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

  • Visit our website, or any website of ours that links to this privacy notice
  • Engage with us in other related ways, including any sales, marketing, or events

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services.

1. WHAT INFORMATION DO WE COLLECT?

Personal Information Disclosed to TaxedInCyprus

In Short: TaxedInCyprus collects personal information voluntarily provided by you.

TaxedInCyprus gathers personal information that you willingly disclose when engaging with our Services, expressing interest in our services, participating in activities on the Services, or contacting us directly.

Personal Information Provided by You:

The specific personal information collected depends on your interactions with us, the Services, the choices you make, and the features you use. This information may include:

  • Full legal name(s)
  • Nationality
  • Date of birth
  • Domicile and residential addresses
  • Passport numbers and passport validity dates
  • Contact details such as email and phone number

The collected information serves various purposes, including the creation of relocation documents, client identification, and routine compliance verifications. These verifications are essential to ensure that TaxedInCyprus refrains from providing services to any entity under international sanctions.

Sensitive Information

When required, and with your explicit consent or as permitted by applicable law, we process specific categories of sensitive information, including financial data.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information for purposes such as providing, enhancing, and administering our Services, communicating with you, ensuring security and fraud prevention, and complying with legal requirements. Other processing may occur with your consent.

We process your personal information based on your interactions with our Services, including:

  • Know-Your-Customer (KYC) Checks: Conducting KYC checks to ensure compliance with identification and verification procedures.
  • Service Delivery: Processing your information to deliver and facilitate the requested services effectively.
  • User Support: Responding to inquiries and providing support to address any potential issues related to the requested service.
  • Feedback Requests: Processing information to seek feedback and contact you regarding your Service usage.
  • Marketing and Promotional Communications: Utilizing your information for marketing purposes in alignment with your preferences. You can opt out of marketing emails at any time.
  • Service Protection: Processing information to maintain the safety and security of our Services, including fraud monitoring and prevention.
  • Protection of Vital Interests: Processing information when necessary to protect an individual's vital interests, particularly to prevent harm.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We process your personal information based on valid legal reasons under applicable law. These legal bases include your consent, performance of a contract, legitimate interests, legal obligations, and protection of vital interests.

The General Data Protection Regulation (GDPR) and UK GDPR and other relevant international regulations necessitate transparency about the legal bases for processing personal information. Accordingly, our reliance on legal bases is as follows:

  • Consent: Your explicit consent serves as a basis for processing your information for specific purposes. You have the right to withdraw your consent at any time, and such withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.
  • Performance of a Contract: Processing your personal information is crucial for fulfilling our contractual obligations to you. This includes providing services or responding to your requests before entering into a contract.
  • Legal Obligations: Processing your information is necessary to comply with legal obligations. This involves cooperation with law enforcement or regulatory agencies, defending our legal rights, or disclosing information as evidence in litigation.
  • Vital Interests: Processing your information may be necessary to protect your vital interests or those of a third party, especially in situations involving potential threats to personal safety.
  • International Considerations: Regardless of your location, your data will be processed in accordance with the applicable data protection laws. If you are located outside the EU or UK, you acknowledge that your information may be transferred, processed, and stored in these jurisdictions.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: Your personal information may be shared in specific situations as outlined below, and with certain categories of third parties.

Vendors, Consultants, and Third-Party Service Providers: To deliver our services efficiently, we may share your data with third-party vendors, service providers, contractors, or agents ("third parties"). These entities perform services on our behalf and have access to your information only for the purpose of fulfilling their responsibilities. The categories of third parties include:

  • Government Entities
  • Payment Processors
  • Data Analytics Services
  • User Management Platforms

Business Transfers: In the course of corporate events such as mergers, asset sales, financing, or business acquisitions, your information may be shared or transferred. This ensures continuity of service and adherence to privacy standards. We will continue to protect your data in accordance with this privacy notice.

Affiliates: Your information may be shared with our affiliates, including the parent company (if applicable), subsidiaries, joint venture partners, or other entities under common control. Our affiliates are bound by the terms of this privacy notice, ensuring consistent protection of your personal information.

Business Partners: Collaboration with business partners may involve sharing your information to provide you with specific products, services, or promotions. These partnerships adhere to privacy standards, and we ensure that your data is handled responsibly.

Legal Compliance and Protection: We may disclose your personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. This may also be necessary for the establishment, exercise, or defense of legal claims, or to protect against fraudulent activities.

User Consent: In situations not explicitly covered by this privacy notice, we will seek your explicit consent before sharing your personal information.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: This website uses cookies to analyze traffic and enhance user experience. Cookies are small text files placed on your device that help us understand how users interact with our content. The information collected through these cookies includes, but is not limited to, browser type, pages visited, and the time spent on our site. This data is used to compile reports on website activity to help us improve the website's performance and content. We may also share aggregated, non-personally identifiable information publicly or with third parties such as web analytics partners for these purposes.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We retain your information for the duration necessary to fulfill the purposes outlined in this privacy notice, unless legal requirements dictate otherwise.

We will retain your personal information only for the period required to achieve the purposes defined in this privacy notice, unless an extended retention period is mandated or permitted by law (e.g., tax, accounting, or other legal obligations). No objective in this notice will necessitate retaining your personal information beyond the duration of users' account association with us.

Upon concluding any legitimate business need to process your personal information, we will either delete or anonymize the information. In cases where immediate deletion or anonymization isn't feasible (e.g., due to storage in backup archives), we will securely store your personal information, isolating it from further processing until deletion becomes viable.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We employ a robust system of organizational and technical security measures to safeguard your personal information.

Our commitment to securing personal information is reflected in the implementation of appropriate and reasonable technical and organizational security measures. These measures are meticulously designed to ensure the confidentiality and integrity of the personal information we process. Despite our dedicated safeguards and continuous efforts to fortify the security of your information, it is crucial to acknowledge that no electronic transmission over the Internet or information storage technology can be absolutely guaranteed to be 100% secure.

We diligently strive to protect your personal information from unauthorized access, but we cannot warrant or guarantee immunity against potential threats such as hackers, cybercriminals, or other unauthorized third parties. Their attempts to defeat our security measures and improperly access, steal, or modify your information are risks inherent in online interactions. While we invest our best efforts in securing your personal information, the transmission of such data to and from our Services remains at your own risk. It is advisable to access the Services within a secure environment to ensure added protection.

8. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect or solicit personal information from children under 18 years of age.

Our Services are not directed towards individuals under the age of 18, and we do not knowingly engage in the collection or solicitation of data from minors. In the event that we become aware of collecting personal information from users under 18, we will take appropriate measures to deactivate the account and promptly delete such data from our records. If you become aware of any data we may have collected from children under 18, please contact us immediately at support@taxedincyprus.com.

9. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In certain regions, like the European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that grant you greater access to and control over your personal information. You may review, change, or terminate your account at any time.

In specific regions, including the EEA, UK, and Canada, you are entitled to certain rights under applicable data protection laws. These may include:

  • Right to Request Access and Obtain a Copy of Your Personal Information
  • Right to Request Rectification of Your Information
  • Right to Request Erasure of Your Information
  • Right to Restrict the Processing of Your Personal Information
  • Right to Data Portability
  • Right to Object to Processing

If you would like to exercise any of these rights, please contact us using the contact details provided in Section 12. We will consider and act upon any request in accordance with applicable data protection laws.

If you are located in the EEA or UK and believe that your personal information has been unlawfully processed, you have the right to file a complaint with your local data protection supervisory authority. The contact details for these authorities can be found here: EEA Data Protection Authorities or UK Information Commissioner's Office (ICO).

If you are located in Switzerland, the contact details for the data protection authorities are available here: Swiss Data Protection Authorities.

Withdrawal of Consent: In cases where the processing of your personal information is based on consent, you have the right to withdraw that consent at any time. To withdraw your consent, please contact us using the contact details provided in Section 12. However, please note that withdrawing your consent will not affect the lawfulness of any processing conducted before your withdrawal, nor will it impact processing carried out on lawful bases other than consent.

10. CONTROLS FOR DO-NOT-TRACK FEATURES

In Short: Most web browsers and some mobile operating systems and applications include a Do-Not-Track ("DNT") feature or setting that you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At present, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.

11. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to remain compliant with relevant laws.

We may update this privacy notice from time to time to reflect changes in our practices or legal requirements. The updated version will be indicated by an updated "Revised" date, and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you by posting a notice of such changes prominently or by directly sending you a notification. We encourage you to review this privacy notice periodically to stay informed about how we are protecting your information.

12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at support@taxedincyprus.com

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request a review, update, or deletion of your personal information, please submit a request form by contacting us at support@taxedincyprus.com. We will respond to your request within 30 days.

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